Hotel Asset Management - Specifics and Solutions
Asset Management in Hospitality
Hotels and accommodation facilities manage a specific mix of assets - from room equipment through laundry to gastro equipment. Effective tracking is key to profitability and quality guest service. In this article, we'll show you how proper asset management saves hours of work and helps you stay in control.
What Belongs to Hotel Assets
- Room equipment: furniture, electronics, textiles, minibars
- Laundry and cleaning: bed linens, towels, cleaning supplies, cleaning machines
- Gastronomy: kitchen equipment, dishes, restaurant and bar inventory
- Common areas: reception, wellness, pool, fitness, conference facilities
Hotel Tracking Challenges
Hotels face specific challenges: high turnover of textiles and small inventory, seasonal occupancy, asset distribution throughout the building and frequent guest damage. Without a system, it's nearly impossible to maintain overview.
How the App Saves Time - Practical Examples
Room Inventory After Check-out
Before: Housekeeper manually checks a list of 47 items, writes in paper form, which is then transcribed to Excel. Time: 15 minutes per room.
With app: Open asset list for the room, go through individual items and confirm they are present and in good condition. Time: 3 minutes per room.
Savings: 12 minutes per room = with 50 rooms daily you save 10 hours of work!
Reporting Damaged Equipment
Before: Housekeeper finds damaged furniture, writes a note, passes to shift manager, who writes in notebook, resolved at end of week. Meanwhile, guest complains.
With app: Housekeeper photographs damage, scans item QR code, records issue in system. Manager receives email notification and can respond before next guest arrives.
Savings: Immediate response instead of days of delay. Fewer complaints, satisfied guests.
Annual Inventory
Before: Team of 5 people, 3 days closed hotel, piles of papers, manual counting, transcription errors. Result: inaccurate list with 10% error rate.
With app: Continuous tracking throughout year, annual inventory = verification by 2 people in 1 day without disrupting operations. Accuracy: 99%+.
Savings: 2 days of team work + zero losses from hotel closure.
Stay in Complete Control
With Asset Manager app you have complete overview of your hotel's status in real-time:
Room-by-Room Overview
See equipment status of each room. Know where new furniture is, where older, and plan gradual renewal.
Change History
Every change is recorded - who, when, what. For guest complaints, precisely trace what condition the room was in.
Inspection Alerts
Automatic alerts for upcoming fire extinguisher, elevator, appliance inspections. No fines for expired deadlines.
Management Reports
Create overview for owner, insurance or accountant with one click. Asset value, depreciation, renewal plan.
How It Works Technically
The key is systematic tracking organized by locations (rooms, floors, buildings) and asset categories. QR codes on each item enable instant identification. The web application works in any browser - just need internet connection and you can work from computer, tablet or phone.
Benefits of Digital Tracking for Your Hotel
- 60% time savings on inventory and inspections
- Real-time overview of individual room equipment status
- Renewal and renovation planning based on actual data
- Documentation for insurance and quick damage claim resolution
- Reduced losses and theft through continuous monitoring
Typical Day with Asset Manager App
7:00 - Morning shift sees current asset status and notes added by colleagues in the app
10:00 - After check-out, housekeeper quickly verifies room status by scanning QR code
18:00 - Manager can filter daily changes - asset transfers, reported issues, updated records
Conclusion
Quality asset management is the foundation of effective hotel management. With Asset Manager app you'll save dozens of hours monthly, reduce losses and always have current overview of your hotel's status. Investment in the system pays back within months.
Try Asset Manager in Your Hotel
We'll prepare a solution tailored to your accommodation facility's needs. Contact us for a no-obligation consultation or try the demo version right away.
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