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Property Inventory Guide | Asset Manager

Asset inventory is a key element of successful asset management in companies, schools and public institutions. Accurate records help to prevent losses, financial irregularities and potential legal problems. In this guide, we'll show you how to plan and conduct a regular inventory step-by-step to make it as simple and efficient as possible.

10 Reasons to Replace Excel with Specialized Software

Many companies, schools, or non-profit organizations start their asset records simply in Excel. It's a familiar tool, zero cost at first, and everyone kind of knows how to use it. But as the number of items grows, problems with clarity, updating, or data security begin to emerge. In this article, we'll present 10 specific reasons why it pays to switch to specialized software.

How the Asset Manager simplifies the asset accounting process with modern technology

Discover how Asset Manager can simplify your asset records with QR codes and electronic inventory. Ideal for businesses, schools and individual custodians. Try it for free and see a revolutionary way to record assets.

The 5 main challenges in asset management and how the Asset Manager application solves them

Asset management is an essential element of a successful business. Whether large organisations or small businesses, asset management can be challenging and complicated. In this article, we'll take a look at the top five challenges faced when managing assets and show how the Asset Manager application effectively addresses these challenges.

What are the benefits of inventory management using QR codes?

Taking inventory can be a challenging process, especially when you rely on outdated software or paper records. That's where QR code technology and the Asset Manager app come in to simplify and streamline the process

A case study of how the Libochovice Primary School simplified its asset management using the Asset Manager application

Asset management can be a challenging and time-consuming process for schools. In this case study, we look at how Libochovice Primary School successfully simplified and streamlined its asset management using the Asset Manager application.

How QR code technology is changing the way we manage and track assets

QR codes are all around us, from business flyers to restaurant menus. In recent years, QR code technology has become an indispensable part of many industries, including asset management. In this article, we'll look at how QR code technology is changing the way we manage and track assets, and how this advancement can bring significant benefits to your organization.

How effective asset management can reduce costs and increase productivity in your organisation

Asset management is a key part of the successful management of any organisation. Effective asset management can help reduce costs, increase productivity and improve overall efficiency. In this article, we'll look at how effective asset management can deliver these benefits and how you can optimise asset management in your organisation.

An introduction to tax depreciation and how the Asset Manager makes it easy to track

Tax depreciation is an important aspect of financial management and accounting for all organisations. Proper monitoring and application of tax depreciation can have a significant impact on your tax burden and cash flow. In this article, you will learn the basics of tax depreciation and how the Asset Manager application can make it easier to track and manage.

Worry-free property inspection and repair

Regular asset reviews can be stressful and challenging, but with Asset Manager, the process can be smooth and stress-free. The app will help remind you when and what needs to be reviewed, so you never forget to review the coffee machine in the office.

Contracts are an important part of any organisation, how do you keep track of them?

With Asset Manager, you can keep all your assets and contracts in one place, thanks to our special module for recording and archiving contracts. We offer you the ability to record key contract information, including name, validity, amount, contractor and much more.

Asset Management in Excel vs Specialized Software - Comparison 2025

Many organizations start managing assets in Excel. It's understandable - Excel is available, familiar, and seems sufficient at first glance. However, as the volume of assets grows, problems arise that can cost the company time and money. In this article, we'll compare both approaches in detail and help you decide when it's time for a change.

Asset Inventory 2026 - Complete Guide

Asset inventory is a legal obligation for every accounting entity. Every year, companies, schools, municipalities and non-profit organizations must perform physical checks of their assets and compare them with accounting records. In this complete guide, we'll show you how to conduct inventory efficiently, in compliance with regulations and with minimal time investment.

How to Choose Asset Management Software - 10 Criteria

Choosing the right asset management software is a strategic decision that will affect your organization's efficiency for years to come. A wrong choice can mean unnecessary costs, data loss, and user frustration. In this article, we present 10 key criteria you should consider when selecting asset management software.

Asset Management for Schools - Complete Guide 2025

Schools and educational institutions manage vast amounts of assets - from IT equipment through furniture to sports equipment and teaching materials. Proper record keeping is not just a legal obligation, but the foundation of economical management of public funds. In this article, we'll show you how to effectively manage assets in schools and avoid the most common problems.

QR Codes in Asset Management - Complete Implementation Guide

QR codes have transformed the way organizations track and manage their assets. Instead of manually copying numbers, just scan a code with your phone and you have instant access to all information about that asset. In this article, we'll show you how QR codes work, what benefits they bring, and how to properly implement them in your organization.

Asset Depreciation - How to Calculate and Record It Correctly

Depreciation is the systematic allocation of an asset's acquisition cost to expenses over its useful life. Proper depreciation is crucial for tax returns, accurate accounting and effective asset management. In this article, we explain everything you need to know about depreciation - from basic concepts through depreciation methods to practical tips for automation.

IT Asset Management in Business - Complete Guide

IT equipment makes up 20-40% of total assets in modern companies. Computers, laptops, servers, phones, network equipment and software licenses represent investments worth millions that require systematic tracking. Without it, you risk losses, security issues and unnecessary costs from duplicate purchases.

5 Most Common Asset Tracking Mistakes

Asset management seems simple - just list what you have. But in practice, organizations repeatedly make the same mistakes that lead to losses worth hundreds of thousands, audit problems and unnecessary stress. Over years of working with clients, we've identified 5 common mistakes we see again and again. Let's examine them and show how to avoid them.

How to Prepare Assets for Audit - Complete Guide

Asset audit can be stressful, but with good preparation you'll pass without problems. Whether it's an internal audit, audit from funding organization or tax authority inspection - the key is systematic preparation and quality records. In this article, we'll show you step by step how to thoroughly prepare for an audit.

Hotel Asset Management - Specifics and Solutions

Hotels and accommodation facilities manage a specific mix of assets - from room equipment through laundry to gastro equipment. Effective tracking is key to profitability and quality guest service. In this article, we'll show you how proper asset management saves hours of work and helps you stay in control.

Mobile Inventory - The Future of Asset Management

Mobile inventory is a modern way of managing and controlling assets using smartphones and QR codes. Instead of paper lists and manual transcription, you use a mobile app that enables quick scanning, instant data synchronization, and automatic report generation. It's the future that's available today.

GDPR and Asset Management - Complete Guide for Companies

Asset records often contain employee personal data - names of responsible persons, asset assignments, handover history. Since 2018, GDPR (General Data Protection Regulation) applies and every company must ensure they handle this data correctly. Violations can mean fines up to 20 million EUR or 4% of annual turnover.

Asset Inventory at School — Complete Guide 2026

Asset inventory at school is one of those obligations that gives school administrators and principals headaches every year. Thousands of items spread across dozens of rooms, assets ranging from pencils to interactive whiteboards — and you need a precise overview for the school authority.

School Legal Obligations for Asset Management — What the Law Says

Every school in the Czech Republic — primary, secondary or nursery — manages assets belonging to its school authority. And because public funds are involved, the law precisely defines how these assets must be recorded, inventoried and reported.

Save Time During Inventory — 7 Tips

The average school spends 40–80 working hours a year on inventory. The average company 20–60 hours. And a large part of this time is needlessly wasted on inefficient processes — manual retyping, searching for missing items or repeated checking.

Electronic Signature in Asset Management

Transfer protocols, inventory reports, disposal records — asset management generates dozens of documents requiring a signature. Traditionally this means printing, handwritten signing, scanning and archiving. An electronic signature eliminates this entire process.